• Ability to save all kinds of documents.
• Documents are stored at a centralized location.
• Folder structure of document storage system can be identified by users.
• Users have different permissions. Users can access and use the documents depending on their permissions.
• Documents are constituted with the following ;
o Document Attributes
o File
o Attachments
o Relations
• Documents have different attributes. For different types of documents, user defined different attributes can be saved.
• Users can be able to access the system using their web browsers.
• System must support more than one server.
• Servers shall replicate each other based on criteria set by system administrators.
• All stored documents have automatic versioning. Versioning can be customized to meet the requirements.
• Older versions of documents are accessible.
• User Document numbering is supported.
• Distribution of documents is supported. Distribution can be done by e-mail.
• OCR supporting Latin based languages including Russian is standard. Integration of other OCR/ICR libraries is also supported.
• Following file formats are supported for indexing;
PDF, RTF, HTM/HTML, MHT, EML, WRI,
Microsoft Office file formats – XLS, XLSX, DOC, DOCX, PPT, PPTX,
OpenOffice file formats – SXW, SXC, SXI, SXD, ODT, ODS, ODP, ODG
Image files
• Search is available using document attributes, document context and OCRed / ICRed text.
• Documents can be locked for modification as retrieved from the server.
• Documents can be validated using defined approval mechanisms before they are published.
• System supports multi language.
• Bulk Upload and Bulk Download interfaces are provided to document administrators for integration and close-out purposes.
